Recording

Recording

The recording department is responsible for processing and preserving documents presented for recording as public record. Some records date back to 1887. All records are open to the public and certified copies of any document of record are available for a fee. Records include real estate, UCC, military discharges, school records (limited information), Articles of Incorporation, maps, plats, surveys, marriage licenses and civil union certificates.

C.R.S. 30-10-406(3)(a) states a 1” margin at the top is required on documents to be recorded.

Any transfer deed with consideration exceeding $500.00 will be assessed a State documentary fee of $.01 per $100.00.

C.R.S. 38-35-109(2), states that all deeds shall include a notation of the legal (mailing) address of the grantee. This address is used to determine where tax statements should be mailed after a property is sold.

Fees: $10.00 for the first page, $5.00 for each additional page plus a $3.00 surcharge.
Mail recording to Washington County Clerk and Recorder, PO Box L, Akron, CO 80720.
Drop off, UPS or FED EX: Washington County Clerk and Recorder, 150 Ash Avenue, Akron, CO 80720.

Each document must have a return mailing address. All documents are recorded the day received and the originals are mailed back typically within 2 days after recording.

Copies of Recorded documents are $.25 per page plus $1.00 to certify a document.

Policy on Legal Advice:

  • The goal of our office is to provide as much public information to citizens as possible.
  • However the clerk and recorder or staff members cannot give legal advice. This includes assisting or advising what documents to record, completing the documents, or assessing the legality or correctness of a document.
  • The clerk's office does not provide forms.